Phase 1: Discovery and inventory
Catalog document types, volumes, retention requirements, and who needs access. Prioritize high-value, high-friction archives first — PODs, contracts, HR files, and customer records.
Phase 2: Scanning and quality control
Use consistent DPI, naming conventions, and QC checks. Poor scan quality undermines OCR accuracy and searchability downstream.
Phase 3: OCR, classification, and migration
RENN VISION extracts text and structured fields from scans. Classified documents migrate into RENN FILES with metadata, permissions, and retention rules applied from day one.
Phase 4: Adoption and continuous improvement
Train teams on search and workflows. Measure retrieval time, error rates, and storage costs — then expand to additional departments.